Dear Club Member 

During these difficult times it is important that you understand what we are doing to safeguard the club we all love. 

Your Executive Committee met this week (via an video and audio conference) to agree actions to protect the Club over the coming months. This was a scheduled Executive Committee meeting and ongoing items were discussed briefly and reports tabled. The minutes of this meeting will be available in the usual way once they have been approved. However, the majority of the meeting focussed on the Club’s response to the ongoing COVID-19 situation.  

The Club is closed in accordance with government instructions. All staff have been notified and furloughed where appropriate. The Coaches and Physios have been stood down. We are confident that those staff who have been furloughed will be eligible for the government’s 80% salary grant. 

We placed on record our sincere thanks to the staff and in particular for their understanding during this difficult time. 

The RFU have advised us that the season is over – they will advise us of any decisions regarding the final league positions ASAP.

All club events have been cancelled or postponed and the impact on members funds of any cancelled tours will be worked through once the position with the various tour organisers and travel companies is determined. 

The premises have been thoroughly cleaned and have been made safe and secure to enable a rapid start-up as soon as we are able. 

Richard tabled a spreadsheet which shows a predicted cashflow based on our current liabilities. The club is in a sound financial position but with little income until the club is able to open again our reserves will be rapidly depleted. Richard estimates that if we take no action, we will fully deplete our reserves by July. We agreed a number of actions to ensure we remain financially viable until at least September. These include: extending credit lines with our suppliers, ensuring we ask for payment holidays on our loans, reducing some services (eg Biffa, bookkeeping) and applying for any government, RFU and other assistance available. We are actively chasing any monies owed to ARFC. We are also exploring opportunities to rent out space in the club while the crisis persists. We will continue to look for ways to minimise our exposure and we will keep you apprised of our actions during the time the club is closed. 

We agreed to actively support Club Members and friends of the Club who are especially at risk. If you know of a club member or friend of the club in need of assistance, please let one of the committee know. 

You can be assured that we are doing everything we can to ensure that Aylesbury Rugby Football Club will come through this crisis and will be ready to open up to members as soon as we are given the all clear. There hasn’t been a finer Rugby Club since our inception in 1931. With your support and understanding we will come through as strong as we have ever been. We all look forward to the day in the not too distant future when we can open our doors and our pitches to our members and the wider community once again.

Please feel free to contact any of the committee if you have any questions. 

Finally, on behalf of ARFC I hope you and your families are coping well; if you need any help, please let us know. 

Yours in Rugby.

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