Volunteer Role: Match Day Programme Coordinator

Club: Aylesbury Rugby Football Club
Location: From home with the occasional meeting at the Club
Commitment: A few hours ahead of each of the 14 home games per season
Reports to: The Director of Rugby

Be Part of the Team Off the Pitch

Aylesbury Rugby Football Club is more than just rugby — we’re a community. Every home game, our match day programme is a big part of the experience: keeping supporters up to date, celebrating our players, and giving a nod to our brilliant sponsors who help keep the club running.  We have great plans, working with Mediaport, to significantly develop the match day programme.

We’re looking for someone to take on the role of Match Day Programme Coordinator — the person who pulls it all together and makes sure it lands in fans’ hands on match day.

What You’ll Do

• Collect match day contributions from:
• The Chairman Club update
• Men’s and women’s skippers match previews
• Other regular columnists such as the youth section and club historian
• Team sheets – home and away
• Others you choose
• Select photos, fun features and updates from around the club.
• Work with our Sponsor Coordinator and make sure our sponsors get a good shout-out.

• Proofread and edit content to maintain quality and accuracy.
• Keep things fresh — from player profiles to bits of rugby trivia.

• Make sure the content gets to Mediaport, the programme designers and printers, on time and is ready for each home game.

What We’re Looking For

• Someone who enjoys leading the coordination and gathering of material for our matchday programme.
• Organised to meet deadlines, but creative enough to have fun with content submissions.
• Happy to chat with players, coaches, and supporters to gather content.
• No professional experience needed — just enthusiasm and a willingness to learn.

What You’ll Get

• A front-row seat to the heartbeat of the club.
• The chance to be imaginative with content and put your stamp on something supporters love.
• Experience in editing, design, and media whilst working alongside Mediaport.
• The satisfaction of knowing you’re helping the club thrive.

Interested?

If this sounds like you, or you’d just like to know more, get in touch with John Charnock at webadmin@aylesburyrfc.co.uk. We’d love to have you on board!

💗🖤 Join the Aylesbury RFC Media Team! 🖤💗

Are you aged 16–25, love rugby, and passionate about creating content that gets seen? We’re looking for a Match Day Videographer / Social Media Assistant to join our media team.

With our socials reaching tens of thousands of views every week – across Facebook, Instagram, TikTok, X, LinkedIn, and YouTube – this is a brilliant chance to develop your skills, grow your portfolio, and be part of the action.

What you’ll do:

🎥 Capture match-day video content on Saturdays or Sundays – highlights, reactions, crowd energy, and behind-the-scenes clips

📲 Work with our photographer and media team to produce content for TikTok, Instagram Reels, YouTube Shorts, and match-day posts

✨ Help us continue to grow engagement – our content already connects with a huge online audience!

What we’re looking for:

• Someone aged 16–25 with a creative eye for video
• Confident filming on a phone or camera (own kit is a bonus, but not essential)
• Available on Saturdays or Sundays for match coverage
• A team player with a positive, can-do attitude

What you’ll get:

💡 Real-world experience in sports media

🎓 Great for CVs, portfolios, and anyone interested in digital marketing, social media or videography

🏉 Be part of the ARFC community and the buzz of match days

📈 The chance to see your work shared, viewed and celebrated by tens of thousands across our channels, including YouTube

📩 Interested? Send us a quick intro about yourself (and examples of your work if you have them) to John: webadmin@aylesburyrfc.co.uk

#AylesburyRugby #MagentaAndBlack #COYAs #SportsMedia #Videography #SocialMediaTeam

💗🖤 Part-Time Hospitality Team Member Required – Aylesbury RFC 🖤💗

We’re looking for a friendly and enthusiastic Bar & Hospitality Team Member to join the team at Aylesbury Rugby Football Club.

What we offer:

• No experience required – full training provided
• Must be 18+
• Evening & weekend shifts
• 8–16 hours per week
• Competitive hourly rate

What you’ll do:

• Help create a memorable experience for our members and guests every time they visit
• Prepare and serve food and drinks to spec – and exceed expectations!
• Ensure everything we do is always safe, legal and clean

What you’ll bring:

• A willingness to learn
• A passion for great service and giving everyone a warm welcome
• A positive, can-do attitude and a genuine team spirit

If this sounds like you, we’d love to hear from you!

👉 Apply now by emailing Blair at gm@aylesburyrfc.co.uk

 with your CV and a short introduction explaining why you’d be a great fit.

#AylesburyRugby #HospitalityJobs #BarStaff #MagentaAndBlack #COYAs

Position Title:   Sponsorship Coordinator (Volunteer)

Reports To:   Club Committee / Club Chair with help from Web Admin
Location:   From home and occasionally at the Club
Time Commitment:   Approx. [4–6] hours per week (varies seasonally) and some home match days

If you think this volunteer job sounds like something you’d like to be part of - have a look at the job description below and get in touch with Paul on jpcasey65@gmail.com.

Role Summary:

The Sponsorship Coordinator plays a crucial role in building and nurturing relationships with sponsors, ensuring their valuable contributions are maximized and their needs are met.  In essence it is all about helping people and businesses become, and remain, sponsors of our club.  This is a vital volunteer position where you can make a significant contribution to the financial health of our Club. 

Key Responsibilities:

• Be the ‘go to’ person for all sponsors
• Build and maintain great relationships with existing and potential sponsors making them feel valued.
• Maintain regular communications with all sponsors; updating them with the latest developments at the Club, helping them access all elements of their packages and letting them know about new opportunities to support the Club.
• Sponsorship development
• Process incoming qualified sponsorship enquiries.
• Explore new ways to refresh and enhance sponsor value and engagement.
• Develop sponsorship proposals and tailored packages for various sponsor levels.
• Support the Club Sponsorship Sales Agent (JH).
• Develop opportunities for sponsors to promote themselves and offer value to members via https://www.aylesburyrfc.co.uk/sponsor_discounts and social media.
• Sponsor events
• Lead with the planning and execution of sponsor-related events.
• Sponsor administration
• Maintain accurate records of sponsor details, contacts, agreements, and renewal dates including player sponsorship.
• Ensure all promised sponsor benefits are fulfilled (e.g. signage, branding, logo placement, social media mentions, match/event presence).
• Collaborate with the comms team and webadmin to promote sponsors appropriately (https://www.aylesburyrfc.co.uk/current_sponsors).
• Collaborate with the Club General Manager including sponsor events, fulfilment of sponsor benefits, budgeting, invoicing and sponsor finance management.
• Provide quarterly updates to the Club executive committee.

Skills & Experience (Preferred):

• Friendly and innately helpful – you actively like meeting new people.
• You know where the value is, both for the Club and the sponsors, and can share that in a simple way.
• You get the commercial aspects of the role (experience of negotiations will help).
• You are all over the detail and admin.
• You care about our Club.

Benefits:

• Help grow and support our Club.
• Contribute to the long-term sustainability and success of the Club.
• Network with local businesses and community leaders.
• Gain experience in sponsorship and marketing.
• Be part of a friendly, supportive team environment.

Sponsorship Coordinator

Alongside our members - sponsors are the lifeblood of our Rugby Club. Therefore, we are seeking a volunteer to work with us to ensure our sponsors feel as valued as we hope you do and make sure they get real benefit from being part of our community.

If you think this sounds like something you’d like to be part of - have a look at the job description below and get in touch with me on chairman@aylesburyrfc.co.uk

Position Title:   Sponsorship Coordinator (Volunteer)
Reports To:   Club Committee / Club Chair
Location:   Aylesbury Rugby Football Club
Time Commitment:   Approx. [4–6] hours per week (varies seasonally) and some home match days

Role Summary:

The Sponsorship Coordinator will play a crucial role in building and nurturing relationships with sponsors, ensuring their valuable contributions are maximized and their needs are met.  In essence it is all about helping people and businesses become, and remain, sponsors of our club.  This is a brand-new volunteer position so you will have a chance to make it your own and create a significant contribution to the financial health of our Club. 

Key Responsibilities:

• Be the ‘go to’ person for all sponsors
• Build and maintain great relationships with existing and potential sponsors making them feel valued.
• Maintain regular communications with all sponsors; updating them with the latest developments at the Club, helping them access all elements of their packages and letting them know about new opportunities to support the Club.
• Sponsorship development
• Support the Club Sponsorship Sales Agent (JH).
• Process all incoming qualified sponsorship enquiries and negotiate packages for club, team and player sponsorships if necessary.
• Develop sponsorship proposals and tailored packages for various sponsor levels.
• Explore new ways to refresh and enhance sponsor value and engagement.
• Develop opportunities for sponsors to promote themselves and offer value to members via https://www.aylesburyrfc.co.uk/sponsor_discounts and social media.
• Sponsor events
• Lead with the planning and execution of sponsor-related events.
• Sponsor administration
• Maintain accurate records of sponsor details, contacts, agreements, and renewal dates including player sponsorship.
• Ensure all promised sponsor benefits are fulfilled (e.g. signage, branding, logo placement, social media mentions, match/event presence).
• Collaborate with the comms team and webadmin to promote sponsors appropriately (https://www.aylesburyrfc.co.uk/club_sponsors).
• Collaborate with the Club General Manager including sponsor events, fulfilment of sponsor benefits, budgeting, invoicing and sponsor finance management.
• Provide quarterly updates to the Club executive committee.

Skills & Experience (Preferred):

• Friendly and innately helpful – you actively like meeting new people.
• You know where the value is, both for the Club and the sponsors, and can share that in a simple way.
• You get the commercial aspects of the role (experience of negotiations will help).
• You are all over the detail and admin.
• You care about our Club.

Benefits:

• Help grow and support our Club.
• Contribute to the long-term sustainability and success of the Club.
• Network with local businesses and community leaders.
• Gain experience in sponsorship and marketing.
• Be part of a friendly, supportive team environment.

Safeguarding Assistant

We’re looking for someone to support our Safeguarding Officer with crucial administrative tasks to ensure we maintain a safe environment for everyone and comply with RFU safeguarding regulations.  We have people in place to support as the new candidate learns the role.

What will you be doing?

• Maintain online records for all volunteers.
• Regularly check who is volunteering, ensuring they have an up-to-date RFU DBS and track renewal dates.
• Send reminders before DBSs expire and process renewals, ensuring original documents meet the required criteria.
• Ensure volunteers are correctly listed in the RFU system (GMS) and assigned to the appropriate teams.
• Assist new volunteers in quickly obtaining their DBS, guiding them through necessary courses and documentation.
• Update records and systems when volunteers transition out.
• Stay updated on any changes in RFU Safeguarding requirements.
• Coordinate with our Youth Chairman, Safeguarding Officer, and Team Managers to ensure all volunteers are DBS-checked, holding others accountable to meet safeguarding standards.
• Assist with other safeguarding-related tasks as needed.

This volunteer role is a great fit if you:

• Have strong administrative skills.
• Enjoy using online systems and are comfortable learning new technology.
• Can spare a couple of hours each week (a bit more at the start of the season in September).
• Have your own laptop and are comfortable using it for this role.
• Are detail-oriented and enjoy following processes.
• Are tenacious and willing to follow up with others, emphasizing the importance of safeguarding.
• Have some understanding of safeguarding (helpful but not essential).

If you’re interested in making a difference and helping us ensure a safe environment for all, we’d love to hear from you!  Contact Paul Milham on 07802 607268 and hw will be happy to answer any questions you might have.

Applications closed

🏉 Aylesbury RFC is looking for a new Head Coach! Lead our senior squad into the 25/26 season! 💪  We are a 🏆 Level 6 Club with fabulous facilities

📅 Apply by 31st Mar 2025: bentominey@aylesburyrfc.co.uk 

ARFC Head Coach Job Description.pdf